Battle of Stamford Bridge Society Constitution

  1. Name: The society shall be known as the Battle Of Stamford Bridge Society.
  1. Aim and Objectives:
The Society shall exist to commemorate, celebrate and promote the Battle of Stamford Bridge which took place on September 25th 1066, and to examine the history, archaeology, significance and social events of the period.

  1. Membership:
(a) Membership of the Society shall be:

- open to anyone who is interested in promoting the Societies aim and willing to abide by the rules of the Society.

- upon payment of a minimum subscription determined at the Annual General Meeting (AGM), and payable on the 1st of March each year. Any member 3 months in arrears is deemed to have resigned from the Club.
- Membership fee for anyone under 16 shall be £2 per year. They must be
   accompanied by a parent or gaurdian.                                    
(added at March 2014)

(b) Every member shall have one vote at general meetings.

(c) The Management Committee shall have the power to refuse membership to an applicant, where it is considered such membership would be detrimental to the aims, purposes or activities of the group.

(d) Registration and termination of membership.

- Any member of the society may resign his/her membership by giving to the secretary of the association written notice to that effect.

- The Management Committee may, by resolution passed at a meeting thereof, terminate or suspend the membership of any member, if in its opinion his/her conduct is prejudicial to the interests and objects of the association, provided that the individual member or representative of the member organisation (as the case may be) shall have the right to be heard by the General Committee before the final decision is made. There shall be a right of appeal to an independent
arbitrator appointed by mutual agreement.
  1. Management:
(a) Management of the Society shall be administered by a Management Committee of not less than three (3) people elected at the AGM, which shall be held in April each year.

(b) The officers of the Management Committee shall be – The Chairperson, Secretary and Treasurer.

(c) The Management Committee shall meet at least twice each year.
  1. Committee Meetings:
(a) The business of the Society shall be conducted by a Committee consisting of minimum 5 members, including the Officers.

(b) The Committee shall have the power to co-opt additional members and set up sub-groups and working parties as deemed necessary who shall be accountable to the committee.

(c) The Committee shall meet at least 4 times a year.

(d) The quorum for a meeting shall be five (5).

(e) The committee shall be accountable to the members at all times.

(f) All meetings must be minuted and available to any interested party.

(g) The committee shall be empowered to amend or suspend any of the standing rules, or to introduce temporary rules as they may deem expedient in the interest of the Society. Such alterations shall be considered and either endorsed or overruled at the next AGM.

(h) All committee members shall be given at least seven (7) days notice of a meeting unless it is deemed an emergency meeting.

  1. General/Public Meetings:

(a) The committee shall call at least two general public meetings each year, the purpose of these meetings is for the society to promote its actions, to raise its profile and attract new members.

(b) The Chair of the Society shall normally chair these meetings.

(c) At least seven (7) days notice of such meetings must be given and advertised in local public places.
  1. Finance:

(a) Any money obtained by the Society shall be used only for the Society.

(b) Any bank accounts opened for the Society shall be in the name of the Society.

(c) The funds of the Society shall be held by the Treasurer.

(d) The Treasurer and the Secretary shall provide signatures for all cheques, with signatures from both required on any cheque issued.

(e) One auditor, not a member of the Committee, shall be chosen by the Committee to audit the Society finances. At the AGM, the Treasurer will present an audited statement of the Societies accounts up to the 28th of February.
  1. Annual General Meeting:

(a) The Society shall hold an Annual General Meeting (AGM) at not more than 15 month intervals.

(b) Where possible, members shall be notified personally, otherwise notice will be deemed served by advertising the meetings in at least 5 public places giving at least 14 days notice of the AGM.

(c) The business of the AGM shall include:

- Receiving a report from the Chairperson of the group’s activities over the year.

- Receiving a report and presentation of the last financial year’s accounts from the Treasurer on the finances of the group.

- Electing a new Management Committee and considering any other matter as may be appropriate at such a meeting.

(d) A quorum of the AGM is no less than 12 members.

  1. Alteration of the Constitution:

(a) Proposals for amendments to this constitution, or dissolution (see Clause 11) must be delivered to the secretary in writing. The secretary in conjunction with all other officers shall then decide on the date of a forum meeting to discuss such proposals, giving at least four weeks (28 days) clear notice.

(b) Any changes to this constitution must be agreed by at least two thirds of those members present and voting at any general meeting.
  1. Dissolution:
The group may be wound up at any time if agreed by two thirds of those members present and voting at any general meeting. Any assets shall be returned to their providers, if they require it, or shall be passed to another group with similar aims.
  1. Adoption of the Constitution:

  2. This constitution was adopted by the members present at the meeting held on:
    15th August 2013.
    This constitution was amended: 10th April 2014